# Transcribe

{% hint style="danger" %}
**DATA SHARING & RISK**\
The Transcribe Service is currently permitted to handle data at **Risk Level 3** and below.\
[About Risk Classifications](https://it.brown.edu/policies/data-risk-classifications) | [View Risk Classifications for Brown Software & Services](https://softwarecatalog.brown.edu/security-reviews)
{% endhint %}

## Getting Started

Live Site: <https://ai.ccv.brown.edu/transcribe>

### Logging in

Please utilize your Brown e-mail address to log in to the ChatCCV system, same as if you were logging into Gmail or other Google services.

* Click *Sign in with Google*.
* Log in with your Brown e-mail address.
* Select *Continue* to give CCV AI Services (ChatCCV) account permissions for you to use the site.

{% hint style="warning" %}
Brown e-mail accounts are the only accounts able to access the Transcribe service.
{% endhint %}

### The Transcribe Page

This page has three sections:

* **Usage Statistics**, for generalized information on CO2 emissions from utilizing the service, and other service-related facts.
* **FAQ**, for frequently asked questions on the service. This section is hidden on mobile devices to save screen space.
* **All Jobs**, for access to [*Create Job*](/ai-tools/services/transcribe/creating-a-job.md) and [viewing of a Job](/ai-tools/services/transcribe/viewing-jobs.md)'s status you have requested to run.

## Record retention policy

Brown must store your data on your behalf to do transcription services for you and play back your file while you review the work. For more information on data retention, see [Transcribe's Privacy Statement](/ai-tools/data-privacy/transcribe-data-handling-level-2.md).

{% hint style="warning" %}
The AI Transcribe tool is intended for temporary processing of audio files and transcripts. It is not a long-term storage service. Please be sure to download and securely store your transcriptions as soon as they are available, as long-term data retention cannot be guaranteed. OIT/CCV is not responsible for any data loss resulting from use of this service. The Brown University Code of Conduct applies to use of Transcribe and all IT services at Brown.
{% endhint %}

## Usage Limit

Each user has a daily usage limit of 20 hours of total audio/video files. Once this limit is reached, the user will have to wait until the next day to submit more transcription jobs.


---

# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://docs.ccv.brown.edu/ai-tools/services/transcribe.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.