Viewing/Editing Transcriptions

In Transcribe 1.0.6, View/Edit Transcriptions has become its own page instead of a popup dialog. This page is now a full-featured editor of the transcripts that allows you to easily make adjustments to the transcriptions generated by AI.

Viewing Transcriptions

You can reach the TranscriptionViewer/Editor by clicking on the names of the audio files listed on the Viewing Job page.

Viewing modes - default

By default, Transcribe displays the transcription sentence-by-sentence as segments. The transcription segments are color-coded - The same speaker are denoted by the same color.

Viewing modes - grouped

You also have the option to group the sentences from the same speaker by clicking the Group/Ungroup sentences button or pressing `Ctrl + Shift + G` on the keyboard. To exit this mode, click on the same button again or pressing the same buttons on the keyboard.

Navigating between transcription segments

You can use the keyboard to navigate between each transcription segments with the Up (↑) and Down (↓) arrow keys. Tab navigation is also available.

Add/remove speakers

When you move your cursor to the name of the speaker, a pencil icon will appear. You can click on the name of the speaker or press the H button to open a "Edit speakers" dialog, where you can give aliases to different speakers and add/remove speakers.

You cannot remove a speaker unless no transcription segments are assigned to that speaker.

Editing Transcriptions

You can edit each transcription segment only when transcriptions are not grouped. You can reassign speakers, edit timestamps, and adjust the text of the transcriptions.

When transcriptions are not grouped, if you move your cursor over a transcription segments or use the keyboard to focus on a segment, four buttons will show on that segment as shown below:

These edit buttons are NOT available when sentences are grouped

Entering edit mode

You can enter the edit mode by doing one of the following:

1. Click on the Edit button with a pen icon

2. Hit J on the keyboard

3. Double-click on the timestamp or the text of the segment

In the edit mode, you can edit the timestamps and make changes to the text of the segment. You can also reassign the speaker for the current segment.

Entering insert mode

You can enter the edit mode by doing one of the following:

1. Click on the Insert button with a plus sign

2. Hit K on the keyboard

The insert mode is similar to the edit mode, other than that the result of the editing will be added as a new segment.

Exiting edit/insert mode

When you are finished with editing the segment or inserting a segment, you can click "Save" (Shift + Enter) to commit your edit to the database or "Cancel" (Esc) to abandon the edit.

Deleting a segment

You can delete a segment by clicking the Delete (trash can) button. You can also use the `Delete`, Backspace, or the l keys to achieve the same purpose. Please note that this action cannot be undone.

Bulk edit transcriptions

You can also select, merge, and delete multiple transcription segments at the same time.

Selecting multiple segments

You can select segments by clicking the checkbox icon or by pressing the space bar on the keyboard. You can only select segments when sentences are not grouped, and once at least one segment is selected, you will not be able to edit any segments. The edit, merge, and delete buttons for this segment will disappear. Instead, the bulk edit buttons shown below will be enabled.

Bulk actions

You can deselect (Ctrl + Shift + E) or delete (Ctrl + Shift + R) multiple selected segments. Plus, if you have at least two consecutive segments selected from the same speaker, you will also be able to merge (Ctrl + Shift + W) the segments.

Audio Playback

Playing back an audio file is helpful when reviewing a transcription for accuracy. If the audio file associated with a transcription is available (see below), playback will be enabled. There will be an audio player shown at the bottom of the View Transcription page. Associated keyboard shortcuts will also be available to help you control the audio playback while editing the transcription.

Playback is available for up to 7 days after a Job is completed, after which the audio file will be deleted from Transcribe. We recommend reviewing your transcription during this window.

• Play/Pause (Ctrl + Shift + S) Press to begin playback of your audio file. You will see an underline appear in the section of the transcription it is currently playing back.

• Reverse 5 Seconds (Ctrl + Shift + A) Goes back 5 seconds in the playback.

• Fast-Forward 5 Seconds (Ctrl + Shift + F) Skips 5 seconds forward in the playback.

• Auto-Scroll (Ctrl + Shift + D) Enabling Auto-Scroll will scroll the webpage while you play back the audio using the player in the footer.

You can also start playing back the audio for a segment by clicking on the round button to the left of the name of each speaker in the segment.